Purpose, Structure, and Procedures of the Implementation Group

Table of Contents

• Purpose
• Structure (as defined at the Inaugural Meeting)
• Procedures

As agreed at Oct. 2-4, 2002 Inaugural meeting in Denver (and modified April 14-16, 2009), the purpose of the NCIP Implementation Group is to:

• Serve as a forum for discussion of technical issues
• Serve as an advisory group to the Maintenance Agency
• Collect and publish application profiles
• Accelerate the implementation of NCIP
• Promote NCIP through education activities
• Assure appropriate representation within the membership of the group by including vendors, libraries, and others interested in the development of NCIP

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Inaugural Meeting

Attendees

• 3M

  Sue Boettcher

• Endeavor

  Jens Dill

• Epixtech

  John Bodfish

  Gail Wanner

  Robert Price

• Ex Libris

  Randy Menakes

  Stan Smith

• Fretwell-Downing

  Ed Davidson

• Innovative Interfaces

  Barbara Vance

• OCLC

  Tony O'Brien

• Relais

  Kevin Stewart

• Sirsi

  Mark Needleman

• TLC

  Mark Wilson

  Jean Rafsnider

  Mike Bailey

• University of Chicago (Chair)

  Frances McNamara

Observers

• Colorado State Library Systems

  Lori Smith

  Brenda Bailey-Hainer

  Steve Wrede

  Steve Gregory

• University of Georgia Libraries

  Bob Trotter

Actions

• NCIP-IG is the name of the new committee
• Frances is chair for 1 year
• J. Caitlin O'Brien is official mascot of NCIP-IG
• Will decide on date/location of next meeting at conf call, February/March maybe?
• Next meetings (in no particular order): Chicago (epixtech), Dublin (OCLC), St. Louis (SIRSI)
• Conference call Friday Nov 1st

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Procedures

• Consensus is golden
• Voting: 1 vote per member organization
• Organization decides individual who votes
• Chair accepts membership application or refers to group
• Chair maintains membership list
• A member can propose a vote (must be seconded)
• Two thirds of the NCIP IG membership is required to take a vote; 50% + 1 vote is required for the issue to pass
• Abstentions don't count either for or against
• All decisions, plus details of votes must be recorded in meeting minutes
• List discussions follow the same rules but have a duration, exceeding of which amounts to abstention -- Pending Review
• Chair is only person who convenes meeting
• Chair may designate proxy
• Chair reports success/failure of vote
• Default email vote duration is one week, chair may reduce/extend this at own discretion -- Pending Review
• Finalization of application profiles will follow the established voting process
• Chair is elected by the group for an unspecified term
• Any group member may call for a vote for a new chair at any time

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