Minutes from Conference Call held February 8, 2007
Minutes submitted by Rob Walsh, Maintenance Agency
Although previously scheduled for February 1, the call was held 12:30 PM US Eastern Thursday February 8.
The call was sponsored by Innovative Interface, Inc.
Present were:
Candy Zemon called the meeting to order and explained that the agenda was to review the logistics for the March in-person meeting and to set at least a rough agenda for that meeting.
Although previously scheduled for February 1, the call was held 12:30 PM US Eastern Thursday February 8.
The call was sponsored by Innovative Interface, Inc.
Present were:
- Sue Boettcher - 3M
- Rob Walsh - EnvisionWare, Inc.
- Lynne Brown - Innovative Interface, Inc.
- John Bodfish - OCLC PICA
- Candy Zemon - Polaris
- Rob Gray - Polaris
- Kevin Stewart - Relais International
- Gail Wanner - SirsiDynix
- Brent Jensen - SirsiDynix
- Anne Arthur - SirsiDynix
Candy Zemon called the meeting to order and explained that the agenda was to review the logistics for the March in-person meeting and to set at least a rough agenda for that meeting.
- March In-Person Meeting
- Rob Walsh provided the following information relative to the March meeting:
- to be hosted at the EnvisionWare offices in Duluth, GA March 19-21
- Monday and Tuesday lunches will be catered. Monday lunch will be open to EnvisionWare employees. (Rob's note: We will look into lunch arrangements for Wednesday. There are a few local restaurants, but not much in walking distance as was the case in Boston, San Jose, and Denver.)
- Monday group dinner will be arranged as is the tradition
- a block of rooms will be available at a local hotel for arrival on Sunday, March 18 and departure on Wednesday, March 19. (Rob's note: I may see if we can get the group rate to cover Wednesday night, too, since we agreed to three full working days for the meeting.)
Gail Wanner asked if the hotel provides complimentary access. Walsh agreed to find out and, if not complimentary, find out what the terms of access are. Walsh agreed to publish the details for the hotel and at least two airport shuttle services. The Atlanta airport is approximately 40 miles from the EnvisionWare offices, so renting a car might be appropriate. The hotel does provide a local shuttle (within 3 miles), so that should be suitable for getting to/from EnvisionWare.
Walsh indicated he had already received tentative confirmations from 11 members, and he agreed to post to the list those who had already confirmed.- In-Person Meeting Agenda Planning
- Zemon has been communicating with Todd Carpenter at NISO about attending the March meeting. If he can attend, the group will fit him into the agenda and do its best to accommodate his schedule. Ted Koppel asked if, in lieu of an actual visit, Carpenter could participate via conference call. Walsh explained that EnvisionWare has the facilities for this. John Bodfish asked whether a report via conference call would provide anything worthwhile to the group. Zemon agreed to continue working with Carpenter to arrange for him to be physically present and will keep the conference call idea as a possible alternative. (Candy's note: Carpenter and Karen Wetzel, Standards Program Manager, both plan to attend. Carpenter will give a brief overview of the changes going on at NISO, and Wetzel will talk about the changing role and structure at NISO and the re-balloting process as it exists. Wetzel plans to attend the entire meeting.)
Zemon reported that NCIP is at its 5 year review point. She explained that her understanding from NISO is that all existing standards would be reviewed according to existing structure and procedures until the new structures are fully in place. Part of the March meeting should focus on providing NISO with the kind of information they will want as part of the 5 year review.
Bodfish suggested that the first day of the March meeting might be dedicated to subcommittee or small group work since so many IG members struggle with the time to complete assigned action items. Koppel questioned whether the second day might be better, and Walsh suggested that using the first afternoon and second morning might be the best of both alternatives. The group agreed and decided that Monday morning could be used to prepare a list of break-out topics and schedule time slots so each attendee could participate in as many that are of interest to him or her as possible. Monday afternoon and at least some of Tuesday morning will be used for break-out sessions, and Tuesday afternoon will be available for summaries and reports.
Specific topics suggested for discussion at the March meeting include: - real-life implementation issues and challenges (Wanner)
- guidelines for submitting, reviewing, and publishing proposals and profiles (Walsh)
- streamlined profile template (Wanner)
- NCIP in self-service applications (Boettcher)
- existing open action items from previous meetings and calls (Walsh)
- Collectively the group decided that it would prefer to use Wednesday as a part of the main NCIP IG meeting rather than holding a separate Circulation Policy Exchange (CPX) discussion. At least part of Wednesday's topics might include reports from related groups and standards (like Rethinking Resource Sharing / ISO-ILL and IPIG).
Rob Gray asked Wanner if any discussion had taken place regarding the Delete Item proposal. Wanner said no, but the proposal needed to be revised. Gray said he is ready to implement as soon as the proposal has been revised.
Koppel suggested that we might consider inviting local agencies like PINES and the University of Georgia to the meeting. Walsh suggested that each member who knows anyone local who might want to attend the meeting should contact them. EnvisionWare can accommodate the additional people, but we will need a rough idea of the counts to arrange for lodging and meals.